CO129-606-1 Treasury control over Hong Kong finances 28-9-1944 - 23-12-1947 — Page 32

vontrol

32

hem

expendi cuore undey

hed the to, per oun“ margin. flon na excess of this oder can be forescon, you should immediately seek authority for an increase in the

argin for the particnlor Head for the current year, the request being accompanied by n rucsoned case for making the application

It should be emphocleod that andor the new procedure tho nglicution of savings is restricted to subheads of the Came Tiaad

6. The second important modifiention of procedure shown in Miscellaneous 4603 is the increase in the salary limit specified in paragraph 2 (111) (formerly 2(1v) ) from £100 to $600 per annum. I would observe, however, in this connection that, should it be desired to grunt a double increment to any officer in recept of a salary auove £600 p. 20, such a proposal should be regarded as requiring prior Treasury sanction under the terms of paragraph 2 (111) of the Instructions.

7: The third modification which should be pointed out is that shom in paragraph 2 (iv)(c), under which the limits of write-off for "losses due to other causes" now read "Cash £100, Stores 4200".

$ In accordance with Colonial Regulation 265 the usual quarterly schedules of nu ational provision should continue so be forwarded to me, ith notes indicating whether the iteme of expenditure will og ill not be let from savings under the samo Head. It would be appreciated if in future the excesses reported in the quarterly schedules could be classified under the various Heads in order that the possible cxcesses on each particulas Hend may cnally be determined. I would ciso draw attention to the Pot that, in view of paragraph 5 of the now Instructions, it is still necessary to forord to me four copies of the Annuel Abstract Account, Statement of Assets and Liabilities, ond Otatement of Losses and Claims Abandoned, etc.; it is also necessary, under paragraphs 2 (iii) and 2 (iv), for prior Treasury approval to be sought for the changes affecting the pensionable catablishment of a Dependency above the prescribed limits and for the writing off of losses. etc., in certain circumstances. I would add that the oxumination of the Accounts In the Colonial Office would be grostly focilitated. If these requirements are fully complied 71th.

•

I would also invite abtention to paragraphs 18 to 20 of the second enclosure to Lard Lloyd's ciroular desiatch of 10th Septeubor, 1940, regarding the method of thcluding in the lotites, expenditure from grants under Colonial Development mad Jelf re chores, and, in particular, the necocuity for adding foomates nr nrginal notes closing whe suority of expenditure daden eŵy woud or the Estimates which 73. be not from the Colonial Dorelagment and Welfare Pote, Under paragraph 1 of the Tastructions, expenditure on schemee financed in whole or part from that Vote is excluded from Treptury' control, and it is therefore gassential tist in the Annual Accounto all expenditure chargeable to grants from the Development and Jelfare Voto sould also be elcurly 1dcntified by news of marginal or other noses.

10:

!